How to prepare for an office move
An office move in Winnipeg can be a big job! In general, an office move in Winnipeg requires a significant amount of thought and planning in order to run smoothly and efficiently. No matter the size of the job, make sure not to underestimate the work that needs to be done. It requires a significant amount of coordination and teamwork in order to be ready come move day.
In order to prepare for your upcoming office move in Winnipeg, here are some tips to adhere to:
Assign an office stakeholder
As you prepare for office move in Winnipeg, make sure that you assign an internal stakeholder that will be responsible for planning the office move, as well as answering any questions that employees may have in preparation for the office move in Winnipeg.
Don’t underestimate the amount of time needed to prepare
In the same way that you need to make sure that you leave yourself enough time to prepare for your local move in Winnipeg, you need to do the same for an office move. While it may seem simple, “move a couple people from here to there”, let us assure you that this is not the case. Where will the relocating employees sit? How many people are moving? What needs to be moved? Cabinets? Are you getting new systems furniture (panels/desks) or not? Make sure to prepare in advance of your move. One of our recent internal stakeholders noted that they had spent 50 extra hours over the last 10 days to make sure everything and everybody was ready.
Understand building requirements
Make sure that you understand your building requirements. Some buildings have unique requirements such as only allowing 1 elevator to be on service, or only allowing you to load out of certain loading zones, or will only allow for moving between certain hours. Make sure you talk to your building manager and understand what the requirements are.
Keep employees informed
Make sure that you are consistently keeping employees updated with what is going on, and what their responsibilities are. Whether they are responsible for packing up the lunch room, or just their cubicle, or emptying file cabinets, make sure they know what’s happening. Things can change fast, and it can change the whole scope of the office move in Winnipeg. Make sure that you keep everyone updated as you plan the move.
Have someone present to work with your movers
Make sure that you have someone present who understands what’s happening, and understands the plan. One things we can guarantee you of, is that your movers will have questions. Make sure that you have someone present who can answer them. Challenges will certainly arrive during the move, such as incorrect labeling, or late changes to placements, make sure that someone who is privy to the most updated information is onsite.
Do a walk through
As is the case with virtually every office move in Winnipeg, the office needs to be back up and running either the next day, or the next business day. Make sure that you do a walk through with your mover to ensure that everything is ready to go. That way all your employees will need to do when they arrive is unpack, and the business will be ready to go.
Inform people of your change of address
Make sure that you remember to update all your customers of your change of address. This is something that may get forgotten about, in all the planning and shuffling of moving. In order to be ready to get your business up and running, people need to know about your change of address to send mail, for meetings, or to know for future circumstances, much in the same way as you would update people about your personal move.
All in all, these are a few of the considerations you need to take into account, in order to be ready for your office move in Winnipeg. Make sure that you take time to prepare for your move, and assign an internal stakeholder. If not properly planned, an office move can become a nightmare quickly. In order to be ready, make sure that you give yourself enough time to plan accordingly.
If you are looking to move your office, look no further than Quick Transfer. We are able to handle any size move, whether you’re moving 200 employees or moving a cabinet across a room, we have the ability to work with you to handle any of your office moving needs. We have worked on large scale projects with some of Manitoba’s largest companies. We have also done a lot of work with small office projects which could only require moving a cabinet or two across the room or floor. Make sure to give us a call for any of your office moving needs.